How to Setup Absence Management

Absence Management:

 Oracle provides seeded functionality which can capture leave related information and provide extensibility so you can make changes as per your requirement. Absence management is provided in self service (OA framework pages) as well as from core HR (Oracle forms)

Accrual Plan:

Oracle Provides Accrual plan Functionality for calculating leaves balance calculation and Balance Carry Over calculations

The following points should be taken into consideration for calculation Balances

1.       Opening Balance : -

Some of the Organization Provides Yearly opening balance to employee. We need to store these opening balances in an Element

2.       Leave Adjustment: -

There are cases in which adjustments are made because of redundancies in calculation of leave balance. In such cases we need to store these adjustments in an element and make the use of the same.

3.       Leave Encashment:

Organizations provide policy for encashment of leave when Leave balance exceeds a given amount. In order to capture these details, we need to have an element for the same

How to Setup Absence Management

1)     Create New Element for Absence

Navigation: HRMS Super User à Total Compensation à Basic à Element Description

·         Element Name: Vacation Leave                            

·         Description: These Element Capture Days for Individual Annual Leave

·         Primary Classification: Information

·         Type: Nonrecurring

·         Input Values  

Days à Day

Pay Value à Money

Future 1 à Character

Future 2 à Character

2)     Create Element Link

Navigation: HRMS Super User à Total Compensation à Basic à Link

3)     Create Absence Reason (Optional)

Navigation: HRMS Super User àOther Definitions à Application Utilities Lookups

Search for Type “ABSENCE_REASON”

Code: VN

Meaning: Vacation Leave

Description: Vacation Leave

From: 01-JAN-1950

4)     Create Absence Category

Navigation: HRMS Super User àOther Definitions à Application Utilities Lookups

Search for Type “ABSENCE_CATEGORY”

Code: VL

Meaning: Vacation Leave

Description: Vacation Leave

From: 01-JAN-1950     

5)     Create Absence Type

Navigation: HRMS Super User à Total Compensation à Basic à       Absence Types

6)     We are done with the Setup, now create vacation leave for an employee and test the same

Navigation: HRMS Super User à People à Enter & Maintain à Search for Any Employee à Others à Absence

7)     Once the Absence is confirmed, the element will be attached along with the No of days to the corresponding employee in Employee Element Entries

Navigation: HRMS Super User à People à Enter & Maintain à Search for Any Employee àAssignment à Entries